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    Mat Input Required - April 2026

    source6 min readUpdated 14 Apr 2026

    6 min read

    Updated 14d ago

    Mat Input Required — April 2026

    Questions and information gaps that only Mat (or Pride staff) can provide. Generated from the wiki content audit of 14 April 2026. Grouped by urgency.

    Intended use: Meeting agenda item or handover document for Mat. Can be worked through in one session or across multiple conversations.

    CRITICAL — Compliance and Legal Exposure

    These items involve active compliance gaps or legal risk. They should be addressed as soon as possible.

    1. Public Liability Insurance Status

    Wiki page: Insurance Gap - Public Liability, Public Liability Insurance Procurement

    • Has public liability insurance been procured since the 12 April 2026 decision?
    • If yes: which insurer, what premium, what coverage limits?
    • If no: what is the current status? Have any brokers been contacted? Any quotes received?
    • Is the venue currently operating events without PL insurance? (This is the highest-risk compliance gap in the business.)

    2. Kitchen Equipment and Outstanding Items

    Wiki page: Kitchen Expansion, Kitchen Progress Inspection Email

    The council EHO progress inspection on 27 March 2026 identified equipment “arriving early next week” (now 18 days overdue) and 7 outstanding items:

    • Has the kitchen equipment been delivered and installed?
    • Has a new Food Safety Supervisor been nominated? (Lorelei Gardner departed; Monique was proposed)
    • Has the allergen matrix been completed?
    • Has the cleaning schedule been documented?
    • Has the food safety plan been submitted?
    • What is the realistic kitchen opening date? (Wiki assumes “operational by end May 2026”)

    3. Corporate Structure Reform Review

    Wiki page: Corporate Structure Reform, Corporate Structure Breach

    The recommendation to convert from Pty Ltd to a distributing co-operative was prepared and marked “pending Mat review and legal advice.” There is no timeline set.

    • Has Mat reviewed the corporate structure reform recommendation?
    • Has legal advice been sought? If so, from whom and what was the advice?
    • Is Mat willing to set a decision deadline? (This blocks all capital raise activity.)

    IMPORTANT — Operational and Financial

    These items affect business operations, financial accuracy, or strategic planning. They should be addressed within the next 2–4 weeks.

    4. Supplier Register

    Wiki page: Supplier Management, Operations - Supplier Register and Payments

    • Can Mat provide the full supplier register with: supplier name, what they supply, contract terms, payment terms, current account status?
    • Specifically: primary bottle suppliers (names and terms not yet mapped)
    • Equipment: which items are leased vs purchased? What are the lease terms?

    5. Xero Corrections Phase 2

    Wiki page: Xero Corrections Approved

    Phase 2 is marked “In Progress” with no completion date or ownership. This blocks:

    • Accurate financial reporting

    • Investor due diligence preparation

    • Grant applications requiring certified financials

    • What is the current status of Phase 2 corrections?

    • Who is responsible for completing them?

    • What is the expected completion date?

    6. Tom Nguyen — Employment and Deputy-Xero Bridge

    Wiki page: Tom Nguyen, Deputy-Xero Payroll Bridge

    • What is Tom’s formal employment status? (Currently unclear: contractor, volunteer, or casual employee)
    • Did Tom build a Deputy→Xero spreadsheet bridge? If so, is it still in use?
    • The staffing restructure decision is due by 21 April 2026 — is that still the timeline?

    7. Charlene Poole — Relationship to Pride

    Wiki page: Charlene Poole

    • What is Charlene’s formal relationship to Pride? (Staff, contractor, volunteer, or friend helping out?)
    • What is her role in the kitchen project?

    8. Fernando Cardoso — Role Details

    Wiki page: Fernando Cardoso

    • What is Fernando’s hire date?
    • What are his hours and pay rates?
    • What are his specific responsibilities beyond bartending?
    • Is he the only staff member with Deputy pay rates configured? If so, why?

    9. Banned Persons List

    Wiki page: Banned Persons List

    The wiki notes there is no formal banned persons list — but Mat maintains one informally.

    • Can Mat provide the list of banned persons with: names/descriptions, reason for ban, date of incident, and whether security has been informed?
    • Is he willing to formalise this into a document that can be distributed to security guards? (Flagged as OPS-005/006)

    10. Security Costs Verification

    Wiki page: Cost Reduction Strategy

    • Mat estimates security costs at ~$2k/week. The compliance-calculated figure is ~$5.9k/week for full Late Night licence compliance. Can Mat verify the actual security spend against recent invoices?
    • What is the current security arrangement? (How many guards, which nights, what hours?)

    11. Deputy-Xero Payroll — Bartender Pay Rates

    Wiki page: Deputy-Xero Payroll Bridge

    • What are the six bartender pay rate categories? (Currently undocumented)
    • Are these aligned with the HIGA Award?

    NICE-TO-HAVE — Context and Enrichment

    These items would improve wiki quality and completeness but are not blocking any decisions.

    12. Board Composition Formalisation

    Wiki page: Board Composition, Board Composition and Meetings

    • Board structure is “not formally documented.” Can Mat confirm: who is on the board, what roles they hold, and when they were appointed?
    • Has a shareholder meeting been held to confirm Shae’s board position?
    • What is Monique’s “Pillar Member” governance role — what does this mean in practice?
    • Do any board meeting minutes exist?

    13. Shareholder Register and Constitution

    Wiki page: Shareholder Register Verification

    • Has the constitution been ratified?
    • What are the voting rights structure? (Equal per share or tiered?)
    • Is the original prospectus recoverable?

    14. CEO Time Allocation

    Wiki page: CEO Bottleneck, Staffing Model

    • Can Mat provide a rough breakdown of his weekly hours by function? (Operations, finance, marketing, governance, events, etc.)
    • Reference: FIN-010 was flagged but not provided
    • Monique’s 16-hour shifts — is this still happening? What is the current rostering pattern?

    15. Revenue and Performance Data

    Wiki page: Saturday Revenue Collapse, Bar Operations, Drag Bingo, Sapphic Nights

    Several pages reference data that hasn’t been provided:

    • Saturday performance data (FIN-006)
    • Supplier cost analysis (FIN-009)
    • Event-level P&L for Drag Bingo
    • Customer acquisition cost for Sapphic Nights

    16. Email and TryBooking Compliance

    Wiki page: Email Management Strategy, Email Marketing Strategy

    • Has the TryBooking customer email consent status been verified? (Important for Spam Act compliance before bulk email campaigns)
    • What is the status of email management — is the inbox still at 25,000+ unread?

    17. POOF Ltd Intercompany Loan

    Wiki page: POOF Ltd Intercompany Loan

    • POOF Ltd (creditor entity) received an ASIC deregistration notice in Nov 2024. What is POOF Ltd’s current status? Has it been deregistered?
    • What are the loan terms and repayment schedule for the $124,050 intercompany loan?
    • What is the accounting treatment in Xero?

    18. Function Booking and Private Events

    Wiki page: Private Functions, Function Booking Process

    • Is there any current process for handling private function enquiries?
    • Has any function been hosted recently? If so, what was charged and what was the format?
    • Is Mat interested in developing this as a revenue stream?

    19. Revenue Recognition

    Wiki page: Revenue Recognition

    • How are sales currently entered into Xero? (Manual entry, API feed from Square, or via Amaka?)
    • Is revenue recognition on a cash or accrual basis?

    20. Incident Reporting

    Wiki page: Incident Reporting Process

    • Have there been any significant incidents at the venue recently?
    • Is there any incident categorisation or logging system in place, even informal?

    Total items: 20 Generated: 14 April 2026 Next step: Use this document as a meeting agenda with Mat, or share directly for written responses.

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