Pride Finance — Wiki Entry Point
Purpose: Accounting, bookkeeping, and financial management workstream — balance sheet corrections, bank reconciliation, Xero maintenance, Amaka integration management, tax preparation, and financial reporting.
Loaded by: _finance-project-setup/INSTRUCTIONS.md (Cowork). This project does not have its own code repo — it operates through Xero/Square/Amaka web UIs via Chrome MCP and API.
Always load at session start
- Chart of Accounts — Xero account structure and P&L mapping
- Bank Reconciliation — Westpac reconciliation and clearing-account flow
- Clearing Account Cycle — Amaka settlement and reconciliation flows
- Xero Corrections Approved — Phased remediation plan for Xero account structure and data quality (the governing decision)
- Financial Snapshot — Current state: revenue, costs, survival threshold (25 Mar 2026 baseline)
Load when work touches…
Clearing accounts and reconciliation issues
- Square Cash Clearing Issue — Cash settlement and reconciliation problems
- Square Capital Loans Issue — Square loan accounting and compliance
- Other Payment Clearing Issue — TryBooking, cash, EFTPOS reconciliation
- Dual-Bank Reconciliation — Westpac + CBA cash deposits
- Settlement Sync — Daily settlement and bank transfer reconciliation
Systems involved
- Xero — Accounting system
- Square POS — Sales and payments source
- Amaka — Square → Xero middleware
- Westpac — Primary bank (Xero feed)
- Commonwealth Bank — Cash deposits only
- Zeller — EFTPOS card processor; not integrated with Square (root cause of SQ-600000 clearing issue)
- TryBooking — Ticketing source
- Deputy — Payroll source (for wage journal)
- Zai Australia — Lumi loan payment processor (since Nov 2025)
Revenue / costs / reporting
- Revenue Model — Revenue streams, margins, profitability drivers
- Revenue Recognition — Revenue accounting and clearing-account mapping
- Labour Cost Structure — Labour costs, constraints, and P&L impact
- Financial Reporting — P&L visibility, data quality, decision support
- Cash Forecasting — Cash flow visibility and survival threshold monitoring
- Profitability Analysis — Profit drivers and financial performance tracking
Compliance and tax
- GST Treatment — GST registration and compliance requirements
- Tax Lodgement — Tax compliance and lodgement timing
- Interest Expense Recognition — Loan interest accounting and Xero mapping
- POOF Ltd Intercompany Loan — $124,050 parent entity loan; ATO implications
- Debt Restructuring Options — Three pathways: refinance, SBR, informal workout
Financial transparency / governance
- Financial Transparency — Shareholder reporting and governance compliance
- Accounts Payable Workflow — Manual invoice processing, CEO bottleneck (FIN-001/002/003)
- Bookkeeper Role and Financial Management Capacity — Pro bono role (Shae), SLA gaps
Vendor evaluations Finance cares about
- LinkMyBooks — Amaka alternative (4.98/5, ~$62/month)
- Fathom — Xero reporting add-on ($65/month)
- KeyPay — Payroll + rostering, native Xero integration (~$120/month)
Active decisions
- Xero Corrections Approved — Phased remediation; governs the whole project
- Accounting Firm Tender — Collins & Co finishes current lodgement then tender (confirmed 11 Apr 2026)
- Public Liability Insurance Procurement — Mandatory before kitchen/licence (feeds balance sheet timing)
Source documents
- Financial Snapshot — 25 Mar 2026 state
- Forensic Audit Run3 — FY23–FY25 bookkeeping audit
- Loan Accounts Diagnostic — Loan structure and interest expense
- Square Xero Settlement Analysis — Settlement flows and reconciliation
- Hospitality Debt Restructuring Research — Lumi rate analysis, consolidation pathways (Apr 2026)
Analysis relevant to this project
- Saturday Revenue Recovery — Finance levers referenced throughout
- Licence Reclassification Financial Case — $30k–$60k/yr security saving; balance sheet impact
Cross-project context
- humphrey — Humphrey surfaces Finance’s numbers. Until Xero corrections complete, any metric sourced from Xero in Humphrey must be labelled “correcting”.
- ops — Ops decisions (kitchen, licensing, staffing) have Finance consequences — check Ops sub-index for decisions in flight.
- website — Finance figures on the website must be trends only, never absolute — consult Community Ownership Narrative for framing.
Operating rules
- Jurisdiction: Australia. GST at 10% (1/11th of GST-inclusive amounts). FY: 1 July – 30 June.
- Primary bank account: CBA Pride Bar Trans Acc 2203.
- Xero organisation name: “Pride of our Footscray Community Bar Pty Ltd”.
- Xero data is approximate until corrections complete.
- Every journal must cite source (Xero txn ID, Square settlement ID, or invoice ref).
Recent updates
- 2026-04-24 — Sub-index created (WIKI-META-1)