Overview
KeyPay is a payroll and rostering platform that combines staff scheduling with payroll processing and offers native Xero integration. At approximately $120/month, it addresses a critical operational gap by eliminating the manual Deputy-to-Xero payroll transfer that currently creates double handling and increases error risk.
Key Facts
- Cost: ~$120/month
- Primary function: Payroll processing and rostering management
- Integration: Native Xero integration
- Status: Alternative evaluation for Pride
Problem Statement
Pride currently uses Deputy for rostering, but payroll runs manually with Deputy data transferred to Xero for processing. This creates:
- Double handling of roster and payroll data
- Manual transfer errors and reconciliation issues
- Inability to track payroll costs against scheduled labour
- Inefficient payroll administration requiring Finance team intervention
Solution Offered by KeyPay
KeyPay consolidates rostering and payroll in one system with native Xero integration, enabling:
- Single source of truth for staff scheduling and payroll
- Automated payroll runs based on actual roster hours
- Direct payroll posting to Xero, eliminating manual transfers
- Integrated leave management and award interpretation
- Real-time labour cost visibility
Evaluation Context
KeyPay should be evaluated alongside Tanda and RosterElf as part of the Deputy replacement analysis, with particular focus on integration quality with Xero and ease of migration from existing Deputy data.
Related Pages
- Deputy — Current rostering platform
- Xero — Core accounting platform
- Tech Stack Optimisation — Broader vendor evaluation context
- Tanda — Alternative rostering platform
- RosterElf — Alternative rostering platform