Compliance Checklist — March 2026
Source: governance/compliance-checklist.md Status Date: 24 March 2026
Regulatory and Licensing
Liquor Licence
- Type: Late Night (On-Premises) Licence
- Status: Current / Active
- Key Requirement: Severe security requirements imposed by licence conditions
- CCTV: Extensive CCTV required; record-only (not monitored)
- Strategic Opportunity: Once kitchen opens, licence can be reclassified from nightclub to “theatre cafe” — would dramatically reduce security compliance burden
Training and Staff Competency
RSA (Responsible Service of Alcohol) Training
- Status: ✓ CURRENT FOR ALL STAFF
- Requirement: Comply with Victorian requirements for renewal
- Source: Q44 (Em’s questionnaire)
Insurance
WorkCover Insurance
- Status: ✓ IN PLACE
- Type: Government-mandated scheme
- Note: Coverage is mandatory; administered by WorkCover Victoria
Public Liability Insurance
- Status: ✗ CRITICAL GAP — NOT CURRENTLY IN PLACE
- Action: Working to obtain with multiple providers
- Priority: URGENT — gap exposes venue to significant financial and legal risk
- Timeline: Must be resolved before major events or expanded operations
- Secondary Note: Licence reclassification to “theatre cafe” (pending kitchen opening) may affect insurance requirements and premiums; coordinate procurement timing with licence reclassification
- Source: Q45, Q13 (Em’s questionnaire)
Security Services
- Provider: VCPG Security (external, required by law)
- Status: ✓ CURRENT
- Source: Q13
Lease and Premises
Lease Term
- Tenure: Rolls over annually in 12-month increments
- Policy: Cannot sign longer than 12 months during current economic uncertainty
- Impact: Limits long-term planning but preserves flexibility
- Source: Q46
Incident and Security Reporting
Current State
- Incident reporting is inconsistent (PP #17 — pain points)
- Banned persons list not distributed to security guards — presents clear and present risk
- Need to improve consistency, identify trends, risks, and mitigation strategies
Action Required
- Develop standardised incident reporting form
- Maintain live banned persons list distributed to security staff at shift start
- Establish quarterly review process to identify patterns and trends
Stock Tracking
Mountain Goat Beer Deal
- Agreement: 54,000 litres
- Sold to Date: 49,000 litres (92% complete)
- Status: Nearly over; plan for renewal or renegotiation
- Source: Q47
Access and Authentication
Login Management
- Current State: Generally OK managing logins across systems
- Issue: 2FA (two-factor authentication) currently sent to CEO’s personal phone
- Creates single point of failure for shared accounts
- Action Planned: Replace with shared staff phone at venue for critical shared accounts (e.g., meet@ email, Xero access, social media)
- Source: Q16
Summary of Gaps and Priorities
| Area | Issue | Priority | Status |
|---|---|---|---|
| Public Liability Insurance | Not in place | CRITICAL | Working on procurement |
| Incident Reporting | Inconsistent; banned list not shared with security | High | Not started |
| Licence Reclassification | Security burden reduction opportunity (pending kitchen) | High | Pending kitchen opening |
| 2FA for Shared Accounts | Single point of failure (CEO phone) | Medium | Plan to replace with venue phone |
Related Pages
- Insurance Gap - Public Liability — Detailed assessment of insurance gap
- Liquor Licence and Compliance — Licence conditions and strategic opportunities
- Shared Authentication System — Login management and 2FA strategy